Jenny's Eventing Essentials

Everything you need to know about planning any type of event!

Techy Tuesday: Smartphones

on April 23, 2013

By: Jennifer Wykstra

The number one technology that help event planners these days… their smart phones. I’m definitely not saying you need one to get by; I still rely on my good ole bright-blue slide phone and a good planner, but smart phones have made life a lot easier for many event planners. They have placed all the scheduling, clients, vendors, locations and everything else in one place, one click away.

Smartphones also make it easier to reach group clients by group text. And if the host isn’t text savvy the planner has his or her email right there as well, making it easy to stay in contact wherever they might be. Not to mention the apps that put the budget, seating chart, ideas, and guest list in the very same location. Some of the applications that make event planning just that much easier are below.

1. Party & Event Planner Lite

Screen Shot 2013-04-26 at 8.09.25 AM

              • Guests list with category options
              • To-do list
              • Party countdown
              • Expense planner
              • Overview of tasks
              • Links to Facebook and Twitter etc.
              • Individual drinks calculator
              • Free!


2. Check in Easy 

Screen Shot 2013-04-26 at 8.09.53 AM

                • Eliminates the need for the old fashion paper guest list
                • Upload your excel guest list
                • Add guests easily
                • Checkin via web (iphone/ipad)
                • Alerts when important guests arrive
                • Can send printable tickets that scan
                • ticket scanner
                • Find out who attended and when they arrived
                • FREE 


3. Seat Puzzle

Screen Shot 2013-04-26 at 8.08.03 AM

                • Allows you to seat and rearrange guests without having to ever erase a name
                • RSVP tick
                • By defining couples/people it automatically adjusts distance between them
                • Color code by gender/affiliation to host/ diet/ etc 
                • Free ($1.99 for multiple events and $4.99 for unlimited guests)


4. Evernote

Screen Shot 2013-04-26 at 8.13.33 AM

                • Create text/ to do list
                • Save sync and share files
                • Record voice/audio notes
                • Organize and easily search for notes
                • Connect with other apps
                • Share notes via social medias
                • FREE.




5. Wedding Budget

Screen Shot 2013-04-26 at 8.17.56 AM

                • Pre-defined budget to help start list
                • Customizable budget items
                • track budget/expenses 
                • Alerts if items are over budget
                • Free (Pro Pack: $2.99 for multiple events)




I am hoping to get a smart phone as soon as I graduate college and start having an income! These apps are on the top of my list to download and experiment will experiment with more and report back…. What is your favorite app to use or techy device that helps with event planning?


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